Hostel Rules

The following rules need to be followed in all IISER Bhopal hostels in addition to the Rules of Conduct listed in the UG/PG Manual. Necessary action will be initiated against those who are found in violation of any of these rules.

• Students are expected to display an acceptable form of behavior, maintain discipline and decorum in the hostels.
• Boys are not allowed in Girls Hostels at any time. Likewise, girls are not allowed in the Boys Hostels at any time. Senior Batch students are not allowed to enter first year hostels after 09.00 P.M. Senior Batch students are not expected to call 1st year students in their rooms alone at any time. Academic/Professional discussion should be done in open area/hostel common room. Violation of either of the conditions will lead to penalty and prosecution for ragging.

• Hostel Leave:

  Submit On-Line Hostel leave: Students going out of Campus must return to the hostel same day, If any student is not  planning to return Campus on the same day and wish to stay overnight outside the campus during weekends, holidays or any other time or student is going home. He/She is required to take hostel leave from warden in charge and produce the same before leaving at the Institute Main Gate. (If hostel leave is for a academic working day then students are required to upload academic leave while applying for On line hostel leave) (Web link for hostel leave Click to Apply.  It is “Mandatory to submit On-line hostel Leave”. Students are required to produce approved hostel leave at Main Gate Security. Additionally, before leaving the hostel, write your name, Roll No, date and destination place with Signature in the Hostel Leave Register kept at the Hostel Security. Students are required to carry their Institute ID card at all times and produce it on demand by the Institute Authorities. Students must return to the hostel by 01.00 a.m. and are not allowed to leave the hostel before 5:00 a.m. These timings may be changed if found necessary for maintaining discipline. Occasionally, if the hostel resident expects to be late beyond the stipulated time, he/she should obtain a late night pass in advance from the warden incharge and this pass must be produced to the security guard on returning to the hostel before signing the late register. Students who wish to be stay outside the hostel during weekends, holidays or any other time, need to get prior approval of the warden incharge. Students are required to carry their institute ID cards at all times in the compound of the hostels and produce it on demand by the hostel authorities. on-duty security guard can check ID cards of late entry students between 01.00 am to 06.00 am. During this period the students while entering hostels must show their ID cards to the on- duty security guard. The students not carrying ID cards must sign in  a separate register “ Students not carrying ID Card”  and those repeatedly not carrying ID Cards must be penalised with a fine of Rs 200/-.

• The authorities have decided that due to Covid-19 Pandemic Situation students going out of campus in Bhopal city on one day out  pass must return by 10.00 PM. On-duty security guard can check ID cards of late entry students. Students while entering Campus/ hostels must show ID cards. The Late entry students may be penalized with warning & fine.)
• Ragging, hazing, bullying, sexual harassment and sexual abuse of any kind is a very serious offense. Students are warned that involvement in such callous behaviour might lead to total rustication.
• Smoking/use of tobacco products in the hostels is strictly prohibited.
• Students are allowed to practice their own religious beliefs only within their allotted hostel rooms, without causing any inconvenience to other hostel residents. The organization or the practice of unauthorized religious activities in any other place within the hostel premises is strictly prohibited.
• (a) Possession, distribution, and the consumption of alcoholic beverages and illicit drugs in the hostels is strictly prohibited. Also, entering the hostel premises or boarding institute transportation in an intoxicated state is prohibited. The consumption or storage or supply of liquor or any sort of intoxicant is strictly prohibited and if found guilty, the offenders will be dealt with severely, including prosecution. Any kind of gambling is also prohibited. If any student is found in-possession, distribution, and the consumption of alcoholic beverages /Prohibited products in the hostels; he/she will have to pay a fine/penalty as recommended by the committee. Additionally, the CoW may recommend suspension from the hostel for the entire semester (if Found 2 nd time involve). In the event of 3 rd time involvement CoW may recommend Termination from the Institute. That a student suspected for consumption of alcohol is required to undergo Breath Analyzer test. Students not-cooperating, misbehaving for Breath Analyzer test may be assumed for having alcohol and same fine/penalty may be imposed. An additional penalty of Rs.2000/- for refusal /non-cooperation/misbehavior may also be imposed. that a Standing Committee comprising of Warden/Asst. Warden/Security & SAC representative may also discuss security issues involving students and resolve as per hostel rules accordingly.
  (b) If any student is found in-possession, distribution, and consumption of illicit drugs in the Institute; They will be suspended/terminated from the Institute, and they will be handed over to the police/to the law enforcing authority.
• .Students are not allowed to use motor vehicles (motorbike, scooter, car etc.) inside the Institute campus.( that hostel rules applied on all hostel resident including project Research Student and staff temporarily residing in hostels).Any hostel resident if found keeping/riding  a Motorised vehicle will be penalized with a fine).
• Vandalism (or the wilful destruction or defacement of institute property) is a very serious offence. This includes acts such as pasting of posters, writings, wall chalking, slogans of any kind etc. Strong action will be taken against hostel residents found guilty of committing such an offence. Any damage to the hostel property must be reported immediately to the warden/caretaker. Hostel residents will be charged for all damages except damages caused due to normal wear and tear.
• Playing outdoor games like cricket, soccer etc. inside the hostels is strictly prohibited. However, indoor games like TT, carom, and badminton can be played, but only in the designated areas.
• The hostel authorities reserve the right to make spot checks on the hostel and rooms without having to give prior notice to the students. Students are expected to cooperate with the authorities in this regard. Students must sign FIRs when approached by care takers/guards for violating hostel rules. Though students have the choice of disagreeing with the charges, they do not have a choice with regard to signing the FIR.
• Routine medical tests and psychographic profiling of students will be done by the medical staff and the counsellor. These tests are mandatory and all students must get these done within the stipulated time.
• The hostel authorities reserve the right to move hostel residents to other hostel units if necessary. Students are not allowed to change hostel rooms without prior approval of the warden in charge.
• Each student in the hostel also assumes the responsibility of the proper upkeep of his/her room and the hostel premises. Students should record any complaints/issues regarding hostel maintenance (without any delay) in the hostel complaint register. It is the duty of the hostel management to address these issues as soon as possible. If maintenance issues remain unaddressed even after repeated complaints, students should report it to the warden in-charge or the DOSA. In order to facilitate timely maintenance work, service personnel might have to enter rooms whenever necessary under the directive of the warden in charge/caretaker. However, every effort will be made to respect the privacy and dignity of the students.
• Before leaving their rooms, hostel residents are advised to lock all doors for security reasons. Students should take care of their own belongings and the hostel management will not be responsible for any loss/damage of the personal property of students.
• If students find their roommate/neighbours missing for more than 24 hours for no verifiable reason, it is the both mandatory and the moral responsibility of the student to report it to the warden in charge immediately. This is to enable the hostel authorities to take immediate action if any untoward incident had taken place.
• In the event of an accident or other such emergency situations, the warden must be informed immediately. Action can be taken against students for withholding such important information from the authorities.
• Due consideration must be accorded to other hostel residents as well as residents of the surrounding areas at all times. Noise level must be kept low to allow others the opportunity to study or sleep in comfort. Playing any kind of loud music or making disturbing noises between 11 PM and 7 AM is strictly prohibited.
• All fans, lights and electrical appliances must be switched off when not in use. Students should also conserve water by closing any dripping or open taps/showers when not in use.
• Cooking equipment of any kind including electrical appliances such as air coolers, microwaves, induction cooktops, toasters, coffee/tea makers, rice cookers, kettle etc. are prohibited. Also, heat generating appliances like irons, immersion rods etc. are strictly prohibited, as these are serious fire hazards. In general, students are expected to exercise caution while using materials such as candles, incense sticks, dhoop, diya, etc., which are potential fire hazards. Students will be held responsible for any damage caused to the hostel due to the irresponsible usage of such materials.
• The use of materials held by copyright such as software, movies, music, books, journals etc. is a very serious offence and is punishable under law. All students are strongly advised against any form of copyright infringement inside campus.
• The Hostel Management/Institute is not responsible for the arrangement of any form of transportation for students, (particularly to/from the airport/railway station), unless it is an emergency situation. Students requiring transportation should make arrangements independently.
• The common area above Mess 2 is accessible to all students from 9AM to 7PM. The Gym above Mess 2 is a girls gym and is out of bounds for the boys. The boys’ gym is housed in Hostel-1. (Hostel rule no 24 may be read as deleted, as rooms above mess-2 are proposed as Dormitory type accommodation vide approval dated Aug 08, 2023)
• No student may occupy more than one room at a time. Students who are shifting rooms within hostel, inter hostel  must do so within the timeframe of one day. Any student found to be occupying more than one room at a time will be penalized and additionally occupied rooms will be vacated.
• In the event that a students wants to take leave during the semester he/she must fill out the hostel leave form and get it approved by the warden and hand it over to the caretaker before leave. This must be done in addition to filling out the leave form issued by the DOAA office. Leave will not be approved by wardens unless the academic leave form is first approved. This holds also during the summer and winter breaks when the student is staying on campus as part of any activity for which he/she has registered in the academic office.
• During the vacation period all undergraduate hostel rooms MUST be vacated unless an authorization has been obtained from the warden. Hostel rooms for any academic activity in the vacation period will be re-allotted if required. Under no circumstances shall any student occupy a hostel room without prior permission from the wardens and without the knowledge of the caretakers.
• Change of rooms - Room changes are allowed only after the authorization of wardens. Room change form must be filled, and approval of warden must be taken be changing rooms.
• Keeping Pet animals /Taking food out of Mess and feeding pet animal is strictly prohibited. Hostel inmates who are found guilty of misconduct shall be liable to fine, if the student is found repeating second time a severe punishment including expulsion from the hostel.
• Senior Batch students are not allowed to enter first year hostels after 09.00 P.M.Students violating rules may be penalized.
• Unauthorized entry of persons allowed by students : (Under no circumstances shall any student allow entry of unauthorized person in  his/her hostel room without prior permission from the wardens and without the knowledge of the caretakers.
• Incidents of students bursting crackers inside hostel, toilet blocks and damage to Institute property are reported. The Institute Authorities have taken serious note of these incidents. Student may please note that “Bringing, possession or bursting fire crackers is strictly prohibited and NOT allowed in Campus. Violations will result in disciplinary actions and fine/penalty of Rs. 5000/- will be imposed. Also during any specific events bursting fire crackers without permission is strictly prohibited. Prior approval is required for bursting firecrackers on some festivals/occasions to celebrate and in such instances; firecrackers may be used only in designated place(s) under supervision of student representative(s) coordinating such events.
• .Hostel residents who do not comply with Hostel Authorities: That there is a rule in place in the existing hostel rules Quote: Hostel rule no: 12: The hostel authorities reserve the right to make spot checks on the hostel and rooms without having to give prior notice to the students. Students are expected to cooperate with the authorities in this regard. Students must sign Incident Report Form (IR Form) when approached by care takers/guards for violating hostel rules. Though students have the choice of disagreeing with the charges, they do not have a choice with regard to signing the Incident Report Form. Un Quote That:

  a) Refusals to sign the Incident Report Form /refusal to cooperate with hostel authorities/ security may attract penalty/Fine of Rs. 1000/-, in addition to any fines levied for breach of conduct rules/hostel rules if found guilty after investigation may be imposed.
  b) Refusals to pay the penalty/comply with the disciplinary orders: Fine of Rs. 2000/- in addition to any fines levied for breach of conduct rules/hostel rules may be imposed.
  c) Regarding student not submitting hostel leave: As per hostel rule student is required to take hostel leave from warden in charge and produce the same before leaving at the Institute Main Gate. It has been observed that some students are going on hostel leave without submitting hostel leave. It was discussed that student not submitting hostel leave may be penalized with a fine of Rs.1000/-.
  d) Cancellation of hostel allotment of students who do not comply with warning letter/disciplinary orders: students who have not complied with the warning letter/disciplinary orders (i.e. not paid penalty/ fine imposed upon student as per warning letter/disciplinary orders) despite reminders. That such students may not be allowed Hostel accommodation for next semester till dues along with fine are cleared by them.

• Regarding student requesting for hostel leave in emergency situations: (Please read with hostel rule no 03.) As per hostel rule no 03 student is required to apply for On-Line hostel leave to take approval from warden in charge and produce the same before leaving at the Institute Main Gate. During a running academic semester it is mandatory to take academic leave and it is also mandatory to upload the approved academic leave while submitting online hostel leave. During emergency situations (like Medical Emergency Situations in family when a student has to leave the campus on urgent basis) and when student is unable to take academic leave, the student can write an email to DoAA for Academic leave (clearly explaining medical emergency situation along with proof) and attach the same email while submitting On line hostel leave. Upon resuming campus after leave and not submitting hostel leave may be considered an act of indiscipline and the student may be penalized with a fine of Rs.1000/- as per existing penalty/fine for not submitting hostel leave as per hostel rule no 33 (c).
• Institute observes zero tolerance for violence. Any violations of this advisory will result in disciplinary action with a penalty/fine of Rs. 5000/- and may also lead to suspension from the hostel facilities.
• Mess Registration and Mess ID Cards: Every student allotted hostel is required to register in the allotted mess. (It is Mandatory for a Hosteller to register in allotted Mess.) In this regard the Institute has decided to implement “Mess ID Cards” for Students from July 01, 2024.
The followings are the Mess Card implementation modalities:

a. Students are requested to submit their passport size photo in mess counter.
b. Every running mess will start the card system. This will require all mess users to make a card with their photograph on it (Mess Cards will be available on Mess Counters)
c. When students come into the mess for their meals, they will get a plate for food only after they receive their card from the contractor staff.
d. All students are advised to deposit the Mess fee by the 5th day of every current month to the Mess Contractor. On the 6th day of the month, students that have not paid the mess fee will receive an email from the warden giving them until 3 pm on the 7 th day of month to clear their pending fee. If they still do not pay (by 3 pm on the 7th day), they will be debarred from the mess via an email sent on 8th evening by the students' affairs office copied to the contractor and caretakers and wardens. (Earlier office orders dated Oct 21, 2022 and April 17, 2023 saying that all Mess Fee must be paid by the last date i.e. 10th of every current month stands modified to 5th day of every current month)
e. The mess cards of those who do not pay their mess fee by 3 pm on the 7th day will be taken from the contractors (from Mess Counter) by the caretakers. (and only those whose cards are with the contractor will be given a plate by the contractor's team).
f. The caretakers will only give the cards back to the contractor after the defaulter students have paid their pending fees in full month along with fine of Rs. 50/- per day calculated from the 7th date up
g. till date of deposit of fine and (no mess rebate is provided for this duration).
h. Cancelation of Hostel Registration: If they still do not pay (by 3 pm on the 30th (last day of month), they will be debarred from the Hostel via an email sent on 1st day of next month by the hostel warden copied to the Main gate security and caretakers

Penalty for Ragging (Institute level) -

• Expulsion from the educational institution, if found guilty on inquiry by the Institution against a complaint lodged by any other student.
• Any student convicted with imprisonment shall be dismissed from the educational institution in which he/she has been prosecuting his studies for the time being, and shall not be readmitted to that educational institution.

Fine Structure